Edwards Lifesciences Executive Assistant, Operations in Salt Lake City, Utah
This is an exciting opportunity for a talented Executive Assistant to join the Edwards Lifesciences team at our Draper, Utah manufacturing plant. This Executive Assistant will provide administrative support to our Site Director to support site operations.
Lead and execute on projects
Manage schedule and calendar of management with attention to accuracy and detail, including keeping Director informed of calendar changes and change requests
Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of the Director's time and schedule
Plan and execute meetings and events including our annual Holiday Party
Manage expense reports
Interface with external contacts and coordinate their visits to the site including setting up agendas, coordinating meeting rooms, and coordinating catering
Attend leadership team meetings
Participate on our Employee Resource Group committee
Other incidental duties
H.S. Diploma or equivalent with 6 years of experience working in an Executive Assistant or Admin role Required
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint Required
Excellent written and verbal communications skills, including negotiating and relationship management skills
Professional and highly accountable
Advanced problem-solving skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Able to complete tasks in resourceful and effective ways
Ability to manage internal and external confidential information with utmost discretion
Ability to work autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
Ability to interact professionally with all organizational levels
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Adhere to all EHS rules and requirements and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all patient-facing and in-hospitals positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who enter a hospital or healthcare facility as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19 or have a valid religious or medical exemption from being vaccinated.
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 15,000 individuals worldwide.
For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.